Project Overview
Milestone Progress
Recent Milestones
| # | Milestone | Deadline | Status | Responsible |
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All Milestones
| # | Milestone | Planned Start | Deadline | Submitted | Days | Status | Responsible | Photo | Notes |
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📷 Where are milestone photos & how to upload
Where to find them: Photos live in your Google Drive project folder → inside a subfolder called Photos (created by the VendorAssist setup script).
Step 1 — Upload: Open your project's Google Drive folder → open Photos → drag & drop or upload your image.
Step 2 — Get link: Right-click the uploaded photo in Drive → Get link → set sharing to "Anyone with the link (Viewer)" → click Copy link.
Step 3 — Link it: Paste that link into Column K (Photo Evidence Link) of your Milestones sheet. VendorAssist will show a 📷 View button automatically on next sync.
Why Google links only? Direct file uploads are blocked across all roles — this protects against malware and viruses. Only the URL is stored, never the file itself.
Step 1 — Upload: Open your project's Google Drive folder → open Photos → drag & drop or upload your image.
Step 2 — Get link: Right-click the uploaded photo in Drive → Get link → set sharing to "Anyone with the link (Viewer)" → click Copy link.
Step 3 — Link it: Paste that link into Column K (Photo Evidence Link) of your Milestones sheet. VendorAssist will show a 📷 View button automatically on next sync.
Why Google links only? Direct file uploads are blocked across all roles — this protects against malware and viruses. Only the URL is stored, never the file itself.
Procurement Records
| # | Item | Supplier | Qty | Unit | Unit Price | Total | Order Date | Expected | Delivered | Status |
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Approved Suppliers
| # | Company | Contact | Phone | Region | Commodity | Contract Value | Status |
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Penalty Tracker
| # | Milestone / Obligation | Type | Deadline | Completed | Days Overdue | Rate/Day | Total Penalty | Status | Appeal |
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💰 Milestone Payment Schedule
Payment Schedule Structure:
Each introductory party, mandate, or consultancy has its own payment schedule based on 1% of contract value, split into 3 tranches:
Tranche 1: 25% — upon execution of contract with EPC contractor & main consultant
Tranche 2: 25% — upon advance payment disbursement to EPC Contractor
Tranche 3: 50% (balance) — on pro-rata basis, as per milestone payments made to EPC Contractor
Tranche 1: 25% — upon execution of contract with EPC contractor & main consultant
Tranche 2: 25% — upon advance payment disbursement to EPC Contractor
Tranche 3: 50% (balance) — on pro-rata basis, as per milestone payments made to EPC Contractor
Project Resources & Drive Links
🔐 Security model: There is no public registration anywhere — only this panel can create accounts. Non-admin users must have a project assigned to log in. Admins and VendorAssist Reps see all projects; other roles see only their assigned project. The built-in admin account (VendorAssist) cannot be deleted or modified. The Google Sheet is data-only and does not control login access.
💾 Data Backup / Restore
Cross-device transferUser Accounts
| Username | Full Name | Role | Project(s) | Temp Password | Status | Last Login |
|---|
Projects
Audit Log
Last 20 events💰 Financial Audit Log
Write-only · Tamper-evident
Payment releases, user access changes, and other financial events are recorded here by the server. This log cannot be edited by any user — not even admins.
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📹 Meetings
🔄 Loading meetings...
📝 Daily Site Reports
No reports submitted yet.
❓ Request for Information (RFI) Tracker
No RFIs submitted yet.
🔍 Snag List
No snag items recorded.
📅 Gantt Chart — Milestone Timeline
💹 Budget vs Actual Tracker
📈 Cash-Flow Forecast
⚠️ Penalty Exposure
🏗️ Contractor Performance
💸 Payment Release Status
Not started
In progress
Complete
Overdue
🗺️ Live Site Map
🏭 All Projects — Attention First
👷 Contractors Across Projects
🚫 Cross-Project Contractor Blacklist
✅ Approval Workflows
No pending approvals.
📋 Project Activity Log
No activity recorded yet.
💬 Project Live Chat
● Online
📎 To share a document/image: paste its Google Drive or public link — it becomes clickable for everyone.
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🏠 Always-On Role Rooms
Drop into a room anytime — no scheduling needed. Others in the same project can join when they see you're live.
📞 Active Calls
No active calls right now.
📋 Call History
Auto-logged to MeetingsNo calls recorded yet. Calls are auto-logged to the Meetings module when they end.
🔔 Browser Push Notifications
Push Notifications
Enable to receive real-time alerts even when VendorAssist is in the background.
Zero third-party dependency. Uses the Web Push API built into Chrome, Firefox, Safari, Edge, and mobile browsers. Works even when the browser is closed.
Notification Preferences
📜 Notification History
No notifications yet.
📑 Contract Documents
No contracts uploaded
Upload a PDF contract to unlock AI clause mapping and breach detection.
🚨 Breach Alerts
No breach alerts. All obligations are on track.
📝 Variation Orders
| # | Description | Contract Clause | Value | Status | Date | Approved By |
|---|
🔐 Two-Factor Authentication (2FA)
My 2FA Status
Not configured.
Organisation Policy
2FA is optional for all roles.
How it works: After entering your password, you'll be prompted for a 6-digit code from your authenticator app (Google Authenticator, Authy, etc.). Even if someone has your password, they cannot log in without your phone.
🏢 Single Sign-On (SSO)
EnterpriseConnect your organisation's identity provider so users log in with their existing Google Workspace or Microsoft Entra credentials — no separate VendorAssist password required.
🔵
Google Workspace
SAML 2.0 / OIDC
🟦
Microsoft Entra
SAML 2.0 / OIDC
🌍 Data Residency
Choose the region where your project data is stored to comply with local data sovereignty requirements.
📜 Forensic Audit Export
Legally defensibleGenerate a cryptographically signed, timestamped PDF of the complete audit trail. Suitable for arbitration, legal review, and regulatory submissions.
👷
Field App Mode
Fast access to the 3 things you do every day on site.
📲 Install as App
Install VendorAssist on your phone's home screen — no App Store required. Works offline and queues data automatically when connectivity is restored.
iOS (Safari): Tap Share → Add to Home Screen
Android (Chrome): Tap ⋮ Menu → Add to Home Screen
Desktop (Chrome/Edge): Click the install icon in the address bar
Android (Chrome): Tap ⋮ Menu → Add to Home Screen
Desktop (Chrome/Edge): Click the install icon in the address bar
📡 Offline Queue
No items queued. You are online.
💱 Multi-Currency Settings
Select your display currencies. All financial values are stored in your base currency and converted using live FX rates.
🌐 Interface Language
🕐 Timezone & Date Format
🗄️ Document Vault
Vault is empty
Upload your first document to begin building the immutable project record.
📋 Document Requests
No outstanding document requests.
🎯 Risk Matrix
Low (1-4)
Medium (5-9)
High (10-25)
📋 Risk Register
| # | Risk Description | Category | Likelihood | Impact | Score | Owner | Mitigation | Status |
|---|
🔎 Inspection & Witness Points
| # | Milestone | Type | Requested | Proposed Date | Inspector | Outcome | Status | Report |
|---|
🤝 Contractor Onboarding Status
| Company | Contact | Invited | Company Reg | Insurance | Perf. Bond | NDA | Bank Details | Status |
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📅 Compliance Renewal Tracker
No compliance documents tracked yet.
📲 Site QR Code
📲
Post at site entrance. Workers scan on arrival.
👷 Who's On Site Now
No check-ins yet today.
📋 Attendance Log
| Name | Role | Check-In | Check-Out | Duration | Tasks Shown | Induction Confirmed |
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✍️ Awaiting My Signature
No documents awaiting your signature.
📜 All Signature Requests
| # | Document | Type | Requested By | Requested | Parties | Status | Signed Copy |
|---|
🌤️ Current Site Conditions
⚡ Weather Delay Claim Validator
Cross-reference a contractor's weather delay claim against actual recorded conditions. Automatically flags fraudulent or unsupported claims.
📅 Historical Weather Log
| Date | Max Temp | Min Temp | Rainfall (mm) | Wind Speed | Conditions | Delay Claims |
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